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A management system approach is a widely recognized best practice for effectively managing environment, health, and safety (EHS) risks and preventing incidents. EHS and quality management system frameworks, such as ISO 14000, OHSAS 18001, and ISO 9000, enable organizations to define how they will manage various types of operational risks. These frameworks are typically based on a “Plan-Do-Check-Act” process of continuous improvement, which involves:

  • Identifying and assessing risks proactively
  • Developing plans and implementing programs to mitigate those risks
  • Monitoring performance against targets
  • Performing periodic management reviews

a) Can we give some more information about how a client (user) can view the process in SAP?  The configuration mentioned in the document describes about at backend but how can a user views the process (either in ESS/MSS) or do we have any reports to view the status?

With enhancement ESM ERP 604, we can get Portal content for SAP EHS. The standard Process components are for Hazardous Substance Management and Occupational Health.


Using GOG (600) – UATs system (for demo / user training purpose)

b) Has every user access to log an incident through SPRO? If no, how they do it?

The roles in these industries that will use SAP EHS include:

  • Product steward (Product Safety)
  • Industrial hygiene and safety professional (Occupational Health and Industrial Hygiene & Safety)
  • Risk prevention officer (Occupational Health and Industrial Hygiene & Safety)
  • Plant and site manager (Plant Maintenance & Waste Management )
  • Warehouse specialist (Hazardous Substance Management & Dangerous Goods Management)

Any business that is legally required to comply with industry-specific health and safety regulations will benefit from the services in the Environment, Health, and Safety ES bundle. However, since the risk of occupational incidents occurring in certain industries is higher, and the pressure to fulfil legal obligations is greater.


The Environment, Health, and Safety ES bundle enables users to:

Ø View information about hazardous materials

Ø Support put away checks

Ø Supply customers with material safety datasheets

Ø Record occupational incidents quickly and efficiently

Ø Publish data to expanded user base

Ø Avoid bottlenecks and high processing times

Ø Embed Environment, Health, and Safety services into SAP Logistics

Current Demands in Industries that Must Comply with Environment, Health, and Safety Regulations

Ø Nearly every business in today's competitive marketplace needs to know what is happening in their offices and factories around the clock, and this is especially true where occupational incidents are concerned. Occasionally people make mistakes. When they do, they or others can be injured, and company equipment can be damaged. Without detailed records of such incidents, some employees may not be eligible to receive worker's compensation benefits. It is also difficult for businesses to thoroughly investigate an incident without an accompanying report.

Ø In turn, without the results such investigations can provide, it is hard to create and maintain effective preventive health and safety protocol for their employees and customers or to ensure that the protocols they do have in place are compliant with current industry regulations.

Ø The other pressing requirement that must be met by all companies producing or dealing in hazardous materials is the creation and delivery of MSDSs and other legally required documents. While large companies may have in-house product stewards to manage their hazardous materials databases, many companies do not have the wherewithal or manpower to maintain such a department. Instead, they rely on outside vendors to provide them with the needed MSDSs.

Ø The Environment, Health, and Safety ES bundle provides services that allow companies to promote employee safety by making it much easier to report incidents. It also provides services that enable companies that are not running SAP EH&S to easily obtain hazardous information and related documents like MSDSs from third parties and thus support their compliance needs in this area.


By law, most of today's businesses require their employees to record any occupational incident that they may encounter while on the job. In the past, recording such incidents required specialized knowledge, and so many minor incidents went unreported. Knowing about all incidents, large and small, can help companies improve safety. The process outlined here is easier for users and makes reporting incidents a simple matter.

Step 1: Upon encountering an occupational incident, an employee must first record what happened. A list of incident types may be available from a drop-down menu in the user interface, such as, for example, incident by car or machine. (Note that this ES bundle provides enterprise services; companies will have to develop a simple web-based interface to consume the services.)

Step 2: The user records where the incident occurred. This could include the general section of the office or factory, as well as the specific work area.

Step 3: Information about the type and extent of damage to equipment is recorded.

Step 4: The user now details everyone involved in the occupational incident, including how they were affected by the incident (injured, exposed to chemicals, and so on). If the incident in question was a forklift accident, for instance, one of the concerned parties could be the forklift driver, another could be a laborer loading material onto the lift, and a third could be merely engaged in separate activity nearby.

Step 5: Once the data has been entered, the user can submit the report, which invokes the Create Occupational Incident service operation, which uses the Occupational Incident business object. Once the report has been submitted, it can trigger workflows to those persons involved in processing occupational incidents.

  • Information recorded in the Incident / Accident Log will be taken for Medical services.
  • Incident / Accident log investigation, Assessment & Safety measurement information will be taken for plant maintenance to take measures to avoid further accidents.

c) Even you can create sample process flow (like when an incident happens, how it is being logged and who is responsible taking Inbev into consideration…Just a process example)

d) can we segregate the document for each activity with follow-up actions (like incident log, safety measures, Medical services,

Ø Process flow screenshots attached in the EHS demo main document

ü Injury / Illness Log

ü Transforming Injury / Illness Log to Incident Accident Log

ü Incident / Accident Log – Assessment & Safety Measures (Create / Edit / Display)

ü Medical Services (Create / Edit / Display)

ü Check & Correct Absence in Incident / Accident Log

ü EHS Report recipient details (External Agencies / Government Officials etc)

ü Assigned Health Surveillance Protocols



The main tasks of industrial hygiene and safety professionals are:

  • Advising the enterprise when it procures working materials and protective clothing
  • Advising the enterprise when it sets up work centers and work procedures
  • Checking safety of installations
  • Assessing risks
  • Monitoring hygiene and safety measures
  • Informing and motivating employees as regards industrial hygiene and safety
  • Cooperating with company medical services
  • Cooperating with works council or staff council
  • Processing accidents (entering and examining events, notifying the relevant persons or authorities, and so on)

Company health centers often work together with external partners and also provide treatment for persons who are not employees of the company. Business partners and external persons are entered in the  SAP component Central Business Partner.

This role allows you to manage the following business partner roles: deserve

  • Physician
  • Health center
  • Laboratory
  • External person

If you are using the SAP component Time Management, you can access the data on employee absences (illness and vacation, for example).

In the planning cockpit, you can manage the following processes:

  • Determination of Persons for a Medical Service
  • Assignment of Health Surveillance Protocols to Persons
  • Scheduling

Occupational Health menu choose Schedule Planning ® Planning Cockpit.

The transaction names

  • EHSASSIGN (Schedule Planning: Assignment Protocol to Person),
  •  EHSASSPERS (Schedule Planning: Person List for Protocol Assignment),
  • EHSSERV01 (Schedule Planning: Open Medical Service), and
  • EHSTERM01 (Schedule Planning: Scheduling Medical Service) still continue to exist

S Veeraraghavan




  • veeraraghavan
    11 Oct 2010 5:44 am

    SAP is ERP software which is used by large number of customers throughout the world, SAP integrates all the functions in any industry, employer can manage their vast different verticle business by implementing SAP in their group companies, One single software for the entire functions in the company.

    SAP in health & Environment

    It helps to maintaine recors on Accident / incident and also maintaine reason for the accident and safety measures to avoide future accidents.

    It helps to maintaine statutory recors on environment and employee health details and also employees medical reports mainly for chemical and manufacturing industries.

    It helps for waste management and dangerous goods and hazardous substance management.

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