Has anyone had any experience setting up Legal Controls for Export License info & ECCNs in SAP?
If so, do you have any details (perhaps, print screens) on how you set it up that you could share? I have attached a PDF of the section we are needing to set up for reference.
Any assistance is greatly appreciated.
In legal control, the user can maintain all of the master data as well as the business transactions in accordance with the legal requirements for the purpose of exports and imports. User can utilize the simulation and monitoring tools which enable the user to make sure that the business is compliant with present laws for import and export. Legal control encompasses verifying the business transactions for products which require licenses, and the check for embargo situations for all such business transactions.
Few examples of important settings in Customizing comprise of the following:
Defining the legal regulations
The legal regulation lists how the system determines the appropriate export licenses which are based on the determination sequence, license types (which differ according to the government agency), and the export control classification number (ECCN). All the legal regulations for export are all based on the departure country and hence should be activated for verifying the export licenses.
The Legal regulations for import are all based on the country of destination and should, therefore, be activated for verifying the import licenses.
Defining the license types and their determination
The license types comprise of control parameters for the individual checks in legal control. Incase the user can configure the system, for instance to verify for military/civilian usage for specific document items in export licenses, the business partner should ideally be flagged accordingly or incase the document has been blocked.
The user has also entered the underlying master data for legal control (see Master Data for Legal Control and Embargo Check) and classified the products with ICCNs and ECCNs (check the Product Classification for Legal Control and Embargo Check).
The user can utilize the following steps in legal control for ensuring legal compliance of his specific business transactions:
1) Manage your licenses
User can utilize the import and export licenses for their individual processes, along with group multiple additional licenses together in agreements meant for special processes. When a user imports or export products which require licenses, the system then depreciates the values or quantities from the products. The user can also configure the dependent settings for the licenses in the functions for license management.
2) Simulate legal control
The benefit of the simulation tools is that the user can quickly find out whether he requires an additional export or import license for a specific product, for instance, before he initiates the process. This means the user can verify whether he requires a license for a potential business transaction before he creates an order or purchase order in the feeder system. Incase any licenses are missing, user can then directly implement the corrective measures accordingly.
Note: the user can initiate the sanctioned party list screening from the legal control simulation (refer to the Simulated Sanctioned Party List Screening for more details.)
3) Analyzing the checks for legal control
User can utilize the different evaluation and preparation steps for analyzing the check results, for instance, includes the exploding document BOMs in the preparation and the display of archived documents for tracking purposes. The user can also view the categories in which the system has set the different documents in the overview lists, like the technically incomplete and blocked documents.
Refers to all documents related to sales and purchasing along with payments
Note : When the user makes changes to the customs document for legal control in the Compliance Management area, as well as the corresponding logistics document in the feeder system has been edited at the same time, the system permits the document to be saved in the feeder system, where an index entry is created for that document. The user has already configured periodic processing of the index in the feeder system for the recovery scenario. Once the document has been saved in the Compliance Management, the system then transfers the changes to the logistics document to the GTS system the next time the index has been processed. This eventually circumvents the block of the feeder system document incase the corresponding customs document has been edited at a similar time and transfers it once the index is processed.
- Archived data
- All licenses for import and export
Releasing blocked documents as well as payments
In legal control, once the blocks are triggered, this means the user does not have sufficient licenses or is required to complete the data. The user can correct the reasons for blocking and this is done by updating the control data or entering the additional licenses. The system removes the blocks, when the user re-checks the documents or payments in this case.
For embargo situations, the legal control functions are rounded out with a check of your business transactions. The user can enter the control data for embargo situations and verify the business partners in documents as well as payments for the possible embargos.