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Counting Rule in SAP HR

What is Counting Rule in SAP HR?

Counting rule is defined as a rule for counting attendances and absences. The rules are used to determine the payroll days and hours for an attendance or absence. The payroll days and hours that have been counted are used to control the deduction of quotas. They can be used in Payroll to valuate the absence.

A counting rule can comprise several individual sub-rules. The sub-rules are numbered sequentially. The system runs through the individual sub-rules until it finds a rule that applies.

You can specify several conditions that must all be fulfilled for a rule to apply. You indicate that a condition must be fulfilled by selecting the relevant field.


In your enterprise, employees receive an annual entitlement of five days for further training. For each employee, an attendance quota of five days is created in the Attendance Quotas infotype (2007). The attendance type Further training is used to deduct from the quota.

Seminars are not normally held on public holidays. Some of your employees, however, must work on public holidays. You therefore do not want public holidays to be deducted from the quota for attendance type Further training.

You therefore select in the Holiday class area the Not a public holiday field and in the Day type area the Work acc. to work schedule field. In the Condition for the planned hours area, select the Planned hours > 0 field.

1. An employee group works 40 hours a week, but not 5 days a week as usual, but 4 days a week for 10 hours a day. Like their other colleagues, they have a leave entitlement of 20 days a year. The period work schedule assigned to this employee group is allocated the counting class for the period work schedule 05.

A leave day for these employees is worth 1.25 days, that is, 1.25 days must be deducted from their leave entitlement for each leave day.

You can query the counting class of the period work schedule when you countabsences. In this way, you can define a rule that only applies to work schedules assigned the counting class for the period work schedule 05. As well as other data on the public holiday class, weekday, and so on, you enter a quota multiplier for hours or a quota multiplier for days of 125 %.


  • 16 Jun 2008 7:09 am Guest Helpful Answer
    its the quota for attendence to which the rules are specified
  • 11 Jun 2010 11:34 am Guest Helpful Answer
    counting rules are rules for counting attendance and absence.They are used to determine the payroll days and hours of an attendance or absence
  • 26 Dec 2017 4:05 pm Romil Tripathi Helpful Answer

    Counting rules or rules in SAP HR are used to count absences and special attendances.