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What is ArchiveLink in SAP

Updated Oct 04, 2023

ArchiveLink is a feature integrated into the SAP Web Application Server designed to connect archived documents with application documents entered into the SAP system.

This method of creating content links ensures consistent and enduring access to your documents. You have the ability to view archived documents directly from associated application documents. Additionally, you can use attributes for document searches. These functionalities eliminate the need for time-consuming tasks like copying original documents and searching for process-related information.

Integration of ArchiveLink

To integrate ArchiveLink, you must have a storage system in place. The document you wish to store should already be in electronic format or be converted into one. The physical storage method of the document in the storage system is irrelevant.

Features of ArchiveLink

ArchiveLink can be employed to store various types of documents in a storage system, including:

  • Incoming documents
  • Outgoing documents
  • Print lists
  • Archive files

Incoming and outgoing documents are linked to the respective business objects, which are created within the SAP System when an application document is entered. This linkage is recorded in an ArchiveLink link table during system operation.

Uniquely identifying the business object and the stored document is essential for establishing the link. The business object identification comprises:

  • Client
  • Business Object Type (abbreviated as object type)
  • Business object ID (referred to as Object ID)

The stored document identification consists of:

  • Content Repository ID
  • Document ID

Various forms of multiple references are feasible; for instance, a single stored document can be linked to multiple business objects, or several stored documents can be associated with a single business object.