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What is SAP Client & How to Create SAP Client?

What is SAP Client?

In an SAP ecosystem, a client is an entity-independent system that allows multiple logins on a single instance. A single set can create various clients where each client is independent of their work and sessions. Clients also have data security, which means a user with a client cannot view the data or operations of the other user with another client. SAP provides the option to allow each customer a client. It eventually removes the requirement of providing distinct physical systems for each customer.

The SAP client concept provides a firm the ability to divide a system into relevant sub-units. Clients may work as distinct business units, where it stores all its data in a shared database. Each client has their access permissions defined at the time of installation. Client-specific data holds master data (containing authorizations and user groups), data customization, and business or app data.

Let us take an example of company A which has many subsidiary companies. Now imagine if company A had to use separate ERP systems for all his subsidiary's companies, it'd have cost more. Using SAP will make it easier. SAP allows creating clients where each of the subsidiaries makes an SAP client. Each client works independently and uses the same ERP system to manage different types of enterprise systems. That means the subsidiary company providing a  Consultancy service won't have any correlation with any subsidiary companies. All of them will run their departments (Sales, Marketing, Technology, etc.) separately and independently.

The count of SAP clients in any SAP system straightway influences the following:

  • Buffer: It is the number of clients that influences buffering demand. One typical example is the use of main memory.
  • Upgrade: An upgrade in the SAP system affects different activities, which increases the run timers based on the number of clients.

SAP also represents clients with the roles, as required in a system.

  • Client CUST: Enterprises use this for making developments & to assist other customer-oriented demands. The SAP transportation management system migrates the CUST client changes to other clients.
  • Client QST: SAP users set it to test and verify several implemented changes.
  • Client PRD:  Implemented production & other business activities.

Standard SAP Clients

Three standard clients SAP system provides are:

  • 000 Client − It is known as the master client which becomes available when an SAP user installs the R/3 system.
  • 001 Client − It is another client and is a copy of a 000 client which includes the test company. SAP users use this client 001 for creating new clients regularly.
  • 066 Client − It is another client group known as SAP Early watch. SAP users utilize it for diagnostic scans & monitoring services within the SAP system.

Note: SAP allows users to create 000-999 clients in one SAP system.

Advantages of SAP Client

  1. Implementing SAP clients within an SAP system allows the SAP SAS providers to establish a small inter-system of SAP that can still leverage to a large number of customers.
  2. Incorporating SAP clients not only reduces the cost by sharing hardware & software but significantly reduces wastage of resources as multiple customers can use the same application solution and support system.
  3. Incorporating SAP clients into the SAP system can also help build your SAP landscape. For instance, you can have a separate client for the development team, another separate client for a test team.

How to Create a New SAP Client?

Step 1) Enter the t-code SCC4 in the SAP command field and Execute it

Tcode SCC4
You will be brought to the Display View Client’: Overview screen where you will see the list of all previously created SAP clients.

Display VIew Client Overview

Step 2) Now click the display >> change icon on the top left

Display change icon

Step 3) Next click the New Entry option or press F5 to create a new SAP Client.

New entry button

Step 4) Next enter the basic details and client specifications in the following.

  • Client: – Enter the 3 digit client name and its description.
  • City: Enter city name to which client belongs
  • Logical system: Add logical system-id that the client refers to.
  • Currency: Add preferred Currency
  • Client Role: Choose the client role from the list (i.e. production, Test, Customizing, Demo, Training/Education, Sap reference).
  • Changes and Transport for Client-Specific Object: Enter your client-specific data and set permission for the clients as per your requirement

Add new client details

Step 5) After maintaining all the required details, click the Save icon or press Cntrl+S

Click Save icon

A new SAP client 111 is created and you can see it listed on the ‘Display View Client’ screen.

New SAP client created