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Define Workflow ID in SAP

In this SAP PPM tutorial, users will learn the step-by-step process to define a Workflow Id in their SAP system with relevant screenshots.

What is Workflow IDs in SAP?

SAP workflow definition IDs are the id that is created for every workflow that you model. These workflow IDs are used when the user starts a new workflow instance.

How to Define Workflow IDs in SAP?

Please follow the steps below to define a new workflow id in the SAP PPM system:

Enter t-code SPRO in the SAP Command Field and press Enter to execute it


Next, click the SAP Reference IMG button to proceed.

SAP Reference IMG

Now on Display IMG navigate to the following SAP IMG path:

SAP Portfolio and Project Management > Portfolio Management > GLobal Customizing > Global Setting > Workflow Settings > Define Workflow IDs

IMG Path

Next on Change View "View for Maintenance of Workflow IDs and Text": Overview screen you will see the list of previously defined workflow id's in your SAP system.

Previous Defined Workflow ID

Click on the New Entries button to define a new workflow id in your SAP system.

New Entries

Now input the following details for the new Workflow Id as shown in the screenshot below:

  • Workflow ID: Enter 11 digit unique code for the new workflow id
  • Workflow ID Text: Enter a short description for the new workflow id


Once all details are entered click the Save button to save the newly defined Workflow ID in your SAP system.


Now select your Customization Request id and press Enter to proceed further.


Next, the status bar displays a message Data was saved on the bottom of your screen.

Data was saved

You have successfully defined a new Workflow ID in your SAP system.