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Congigure SAP Cash Journal

Updated Aug 23, 2022

In the SAP SAP tutorial, we will learn the step-by-step procedures to configure SAP Cash Journal with proper screenshots of every configuration step.

What is SAP Cash Journal?

The SAP cash journal is a sub-ledger of Bank Accounting that is used to manage a business's cash transactions. The Cash Journal system  calculates and displays the opening and closing balances, and the receipts and payments totals.

In order to configure SAP Cash Journal we do the following configuration:

  • Create GL Account for Cash Journal
  • Setup Amount Limit
  • Define Document Types for Cash Journal
  • Define Number Range Interval for Cash Journal Document
  • Set up cash Journal
  • Maintain Business Transaction
  • Set up Print Parameter for cash journal

Create GL Account for Cash Journal

To create GL Account for Cash Journal do the following

Execute t-code FS00 in the SAP Command field

FS00

OR follow the below SAP IMG Path:

SPRO > Reference IMG > Financial Accounting > General Ledger Accounting > Bank Accounting >Business Transactions > Cash Journal > Create GL Account for Cash Journal

IMG Path

On the next screen enter the details of the account

Details

Note: Make this account capable of automatic posting

Once all the details are entered click on the SAVE button to save the new account

Save

Setup Amount Limit

The next configuration step is to set the amount limit for the cash journals. To set the amount limit follow the steps below:

Navigate to the following IMG path:

SPRO > Reference IMG > Financial Accounting  > Bank Accounting >Business Transactions > Cash Journal > Define Amount Limit

IMG Path

Next on the Change View "Cash Journal: Amount Limit": Overview screen you will see the list of previously defined Amount Limits

Amount Limit

Now click on the New Entries button to create a new Amount Limit.

New Entries

On the next screen enter the details of the Company code, valid from date, and the maximum amount that a cash journal should hold. 

Details

Now click the Save button to save the new amount limit.

Save

Select your Customizing Request id and press enter to save the new amount limit in your system.

CR

Define Document Types for Cash Journal

Next, you have to define the document types configuration activity. Most of the time the user doesn’t need to define new document types because the standard document types can be used. 

Please follow the steps below to define document types:

First, go to the following SAP IMG Path:

SPRO > Reference IMG > Financial Accounting  > Bank Accounting >Business Transactions > Cash Journal > Define Document Types for Cash Journal

CASH JOURNAL

Next on the Change View "Document Types": Overview screen you will see the list of previously defined document types

List

Click on the New Entries button to create a new Document Types.

New Entries

On the next entries enter all the details according to your requirement

Detials

Now click the Save button to save new Document Types

Save

Define Number Range Interval for Cash Journal Document

The next step in SAP cash journal configuration is to define of number range interval for the cash journal document. To define number ranges for cash journal documents please follow the steps below:

Go to the following SAP IMG Path

SPRO > Reference IMG > Financial Accounting > Bank Accounting >Business Transactions > Cash Journal > Define Number Range Interval for Cash Journal Document

IMG path

Next, click on the Company Code and click on the Change Intervals icon.

Details

Determine whether the number range interval 01 has already been predefined by the system.

If number range interval 01 has not been predefined, define the interval in the company code required.

Number range

Click the Save button to save the new configuration of number ranges

Save

Setup Cash Journal

The next step is to set up the cash journal while setting up a new cash journal for a company code, for that you must enter details like company code, cash journal number, a general ledger account, currency, document types, numbering groups, description, text, and authorization groups.

Please follow the steps below to set up a cash journal:

Navigate to the following SAP IMG Path

SPRO > Reference IMG > Financial Accounting > Bank Accounting >Business Transactions > Cash Journal > Set up cash Journal

IMG path

Next on the Change View "Maintain View for Cash Journals": Overview screen you will see the list of previously cash journals

List

Click on the New Entries button to set up a new Cash Journal.

New Enteries

On the next screen enter the company code and the general ledger account for the cash journal. Also specify the document types that will be allowed.

Detials

Create, Change, Delete Business Transaction

Now the next configuration step is to define the business transactions for the cash journal. A user can also create business transactions online using the cash journal document entry. 

Please follow the steps below o define business transaction:

Follow the below SAP IMG menu path:

SPRO > Reference IMG > Financial Accounting > Bank Accounting >Business Transactions > Cash Journal > Maintain Business Transaction

IMG path

Click on the New Entries button to maintain Business Transaction.

New Entries

On the next screen enter the details like company code, business transaction number, business transaction type, general ledger account, tax code and cash journal business transaction as shown in the image below.

Detials

Now click the Save button to save the new configuration

Save

Set up Print Parameter for Cash Journal

The last step to configuring the SAP cash journal is setting up printing parameters. In order to print the cash journal and the cash journal receipts, you have to set up the corresponding print program parameters per company code.

Please follow the steps below:

Navigate to the following SAP IMG path:

SPRO > Reference IMG > Financial Accounting > Bank Accounting >Business Transactions > Cash Journal > Set up Print Parameter for cash journal

IMG path

Click on the New Entries button to set up print parameters.

New Entries

On the next screen enter the appropriate company code and specify the print program parameters according to the company code as shown in the image below.

Details

Click the Save icon to save the new configuration

Save

You have successfully configured cash journal. Now as all these settings are maintained, the business users are ready to do your cash transactions in the cash journal in the front end.


Comments

  • 17 Jan 2013 12:08 pm Guest
    What the site provided the information is good it will be even better if u provide us with the posting of expenses,revenue, in T.Code- FBCJ
    so plz reply

    Regards
    Sandeep Kumar
    E-Mail ID- sandeepica.kumar48@gmail.com

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