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Define Document Types

What is Document Types in SAP?

Document type is a key used for classifying accounting documents & differentiate between trade transactions to be posted. SAP users enter the document type in the document header, and it gets automatically applied to the entire document.

SAP users have to define the document types at the client level. The standard system produces several document types that you can utilize or modify as per requirement. By customizing the default document type in SAP against each transaction type, SAP users can release the user from keying each time amid posting a transaction.

Function of Document Types

  • Distinguish between business activities: Document types differentiate business transactions and control document filing.
  • Control the posting of account types (for vendors, customers, or G/L accounts): Document type decides which account types a particular document can post to.
  • Assigning document numbers: Document type also helps to determine the assignment of document number to every document type. It should store the original documents from one number range together.

How to Define Document Type in SAP?

Here are the steps you need to follow to define Document Type in your SAP system:

Enter t-code as OBA7 in SAP Command Field and press Enter key.

t-code OBA7

OR (for SAP Navigation Menu)

Execute t-code SPRO in SAP Command Field.

t-code SPRO

On the next screen, click the SAP Reference IMG button.

SAP Reference IMG

Now follow the following SAP menu path:

SAP Customizing Implementation Guide –> Financial Accounting > Global Settings > Document > Document Header > Define Document types.

SAP Navigation Menu

Next, in Change View “Document Types” Overview screen, there will be a list of all previously defined document types on your SAP system.

Document Types Overview

Click the New Entries button present in the toolbar.

New Entries

On the next screen, enter the following details:

  • Document Type: Enter 2 character unique key
  • Number Range: Enter the number range
  • Reverse Document Type: Key for reverse document type
  • Click the Number Range Information button
  • Account Type Allowed: Under this section, choose the type of account for your document type i.e. vendor a/c, asset a/c, etc.
  • Control Data: Select appropriate control data for your document type.

Details of New Document types

Next, click the Save icon once you entered all the required data.

Click Save Icon

Now enter your Customization Request code and click the green tick icon or hit the Enter key to proceed.

Customization Request Code

All the data for your Document types have been saved in your SAP system.

Document Types Data Saved

Once you save the document type, update the description of the document type and click the Save icon again.

Add Description of the New Document Type

Thus document types are successfully configured in the SAP system.

Standard Document Types

Here is the list of  Document Type Keys provided by SAP standard systems:

Standard Document Types Document Type Description
AA Asset posting
AB Accounting doc
AE Accounting doc
AF Dep. postings
AN Net asset posting
C1 Closing GR/IR accts
CI Customer invoice
CP Customer payment
DA Customer
DB Cust.recurring entry
DE Customer invoice
DG Customer credit memo
DR Customer invoice
DZ Customer payment
EU Conversion diff.Euro
EX External number
GF Subsequent adjustmnt
JE G/L account posting
KA Vendor
KG Vendor credit memo
KN Net vendors
KP Account maintenance
KR Vendor invoice
KZ Vendor payment
ML ML settlement
NB Vendor
PR Price change
RA Sub.cred.memo stlmt
RE Gross inv. receipt
RF Invoice
RK Gross inv. receipt
RN Net invoice receipt
RV Billing doc.transfer
SA G/L account
SB G/L account posting
SK Receipt f. cash pmnt
SU Subseqnt debit doc.
VI Vendor invoice
VP Vendor payment
WA Goods issue
WE Goods receipt
WI Inventory
WL Goods issue/delivery
WN Net goods receipt
X1 Recurring entry doc.
X2 Sample
ZA Asset post. Period
ZC Client Funds
ZF Dep. postings
ZP Payment posting
ZV Payment clearing


Comments

  • 30 Jan 2013 7:09 pm Muhammad Umar
    IS it TRUE that Document Type is defined at the CLIENT level and available/valid for ALL Company Codes????????????