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Define Breakdown Categories

In this SAP FICO tutorial, you will learn step-by-step processes for how to define breakdown categories in your SAP system with proper screenshots.

What are Breakdown Categories?

Breakdown categories in SAP FICO help the SAP users to classify sub-assignments that are required for Financial Statement (FS) items to perform consolidation tasks in an organization. With the Define FS Items app, an SAP user can assign the breakdown categories to the relevant FS items.

How to Define Breakdown Categories in SAP?

Please follow the steps below to define the breakdown categories in your sap system:

Execute t-code SPRO in the SAP command field as shown in the image below.


Next click on the SAP Reference IMG button

SAP Reference IMG

Now navigate to the following SAP menu:

SPRO > SAP Reference IMG > SAP S/4HANA for Group Reporting > Master Data > Define Breakdown Categories

IMG path

Next on  Change View "Breakdown categories": Overview screen you will see the list of all previously defined breakdown categories in your SAP system.


Now click the New Entries button to define a new Breakdown Category in your SAP system.

New Enteries

Next on the new entries screen enter the following details:

  • Breakdown Categories: Enter the name of the new breakdown category
  • Description: Add a small description for your new breakdown category


Once all the details are entered click the Save icon to save the new breakdown category


Next, select your Customization Request id and press Enter to proceed

customization request

A message Data was saved will appear at the bottom of your screen

Data was saved

You have successfully created a new Breakdown Category in your SAP system.