Register Login

Define Posting Key in SAP FI

What is Posting Key in SAP PF?

Posting Key refers to a double-digit numeric key that is defined to controls the entry processes of document line items in an FI Transaction. These posting keys specify whether the line item is a debit or credit entry account type. It also specifies the screen layout of the line items.

There are many standard posting keys available using which users can post special general ledger transactions. In the process, the posting key is used, along with a special G/L indicator to determines an alternative settlement account.

Posting Keys in SAP FI are used to determine

  • Specific Account types (A, D, K, M, and S)
  • Posting types (Debit or Credit Posting).
  • Layout of different entry screens

Scenarios of Posting Keys

  • The standard SAP system provides the standard posting keys. The user can use these standard posting keys to make any modification or changes as per the requirements of his organization
  • Posting keys in SAP has control over the entries in a specified line item of document entries.

Different Account Types in SAP FI :

  • A = Assets
  • D = Customers
  • K = Vendors
  • M = Materials
  • S = General Ledger Account

How to create an SAP FI Posting Key?

Enter t-code OB41 in SAP Command Field and Execute it.

T-code OB41

OR

Execute t-code SPRO and then click on SAP Reference IMG on the next screen.

Tcode SPRO

Navigate to:

SAP Customizing Implementation Guide → Financial Accounting → Financial Accounting Global Setting →Define Posting Keys.

SAP Navigation Menu

Click the Create icon or press F6 key.

Create New Poting Key

Enter the given 2-digit numeric code (Example ‘03’) and then give the name of the posting key. After that, press Enter.

Posting Key Id & Name

Now you will be required to give the following information:

  • Debit/Credit Indicator− Select Debit or Credit.
  • Account Type− Choose the Appropriate account type
  • Other Attributes− Choose other appropriate attributes.
  • Reversal Posting Key− Update the reversal posting key.

Add details

Next, click the Save icon to save the posting key successfully.

Save the posting key

A new SAP FI posting key has been defined.

Specific Standard Posting Keys

Here are list of some standsard posting keys:

Account Type Customer posting keys :-

Posting Key Description Account Type Debit/Credit
1 Invoice Customer Debit
2 Reverse credit memo Customer Debit
3 Bank charges Customer Debit
4 Other receivables Customer Debit
5 Outgoing payment Customer Debit
6 Payment difference Customer Debit
7 Other clearing Customer Debit
8 Payment clearing Customer Debit
9 Special G/L debit Customer Debit
11 Credit memo Customer Credit
12 Reverse invoice Customer Credit
13 Reverse charges Customer Credit
14 Other payables Customer Credit
15 Incoming payment Customer Credit
16 Payment difference Customer Credit
17 Other clearing Customer Credit
18 Payment clearing Customer Credit

Account Type General Ledger Posting Keys

Posting Key Description Account Type Debit/Credit
40 Debit entry G/L Debit
50 Credit entry G/L Credit
80 Stock initial entry G/L Debit
81 Costs G/L Debit
83 Price difference G/L Debit
84 Consumption G/L Debit
85 Change in stock G/L Debit
86 GR/IR debit G/L Debit
90 Stock initial entry G/L Credit
91 Costs G/L Credit
93 Price difference G/L Credit
94 Consumption G/L Credit
95 Change in stock G/L Credit
96 GR/IR credit G/L Credit

Account Type Asset Posting Keys

Posting Key Description Debit/Credit
70 Debit Asset Debit
75 Credit Asset Credit

Account Type Material Posting Keys

Stock inward movement Stock outward movement

Posting Key Description Account Type Debit/Credit
89 Material Debit
99 Material Credit

Account Type Vendor Posting Keys


Posting Key
Description

Account Type Debit/Credit

21 Credit memo

Vendor Debit

22 Reverse invoice

Vendor Debit

24 Other receivables

Vendor Debit

25 Outgoing payment

Vendor Debit

26 Payment difference

Vendor Debit

27 Clearing

Vendor Debit

28 Payment clearing

Vendor Debit

29 Special G/L debit

Vendor Debit

31 Invoice

Vendor Credit

32 Reverse credit memo

Vendor Credit

34 Other payables

Vendor Credit

35 Incoming payment

Vendor Credit

36 Payment difference

Vendor Credit

37 Other clearing

Vendor Credit

38 Payment clearing

Vendor Credit

39 Special G/L credit

Vendor Credit