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SAP FI/CO Certification Preparation

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SAP FI/CO Certification Preparation

How to Prepare for SAP Certification?

Document Control

  • Document Types and Number Ranges
  • A business transaction can create one or more documents.
  • Documents in R/3 include a doc header and 2-999 line items.
  • A document remains a complete unit in the R/3 system until archived.
  • Controlling info may also be included in doc header
  • SAP records at least one doc for every biz transaction and each doc receives a unique doc number.
  • Every Doc uniquely identified by fol Fields:
    • i. Doc No
    • ii. Coy Code
    • iii. Fiscal Year
  • Two important control keys for documents are:
    • Document Type (to control document header)
    • Posting Keys (for line items)

Doc Type

Controls the doc header & is used to classify the business transactions to be posted, it is the key to differentiate and classify business transactions.

  • Most imp control functions of doc types are ;
    • i. Number ranges for doc numbers;
    • ii. Account types permitted for postings
  • Doc Types defined at client level and valid for all coy codes. It controls the following:
    • i. which accounts to be posted
    • ii. number range
    • iii. field status of document header text and reference
    • iv. Whether invoices are posted with net procedure.
  • If no reversal document type is specified, the reversal doc has the same doc type as original doc.
  • You specify a number range for each doc type. However, you can use one number range for several doc types.
  • You can copy the intervals of document number ranges from one coy code to another or copy intervals from one fiscal year to other.
  • Every Coy Code may define its own Doc number ranges or doc number ranges created per coy code
  • Doc Number range can be internal or external. The internal range can be year specific or year independent.
  • Doc no ranges must never overlap.
  • External number ranges may be alphanumeric
  • System saves the last document used from number range in field Current number.
  • Doc number range must be defined for the year in which it is used.
    • i. Up to a future fiscal year :no restart
    • ii. For each fiscal year :restart

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