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Tolerance Group in SAP

What is the Tolerance Group in SAP?

We can define the tolerance group as a set of assigned authorization of users using the SAP ERP software. The tolerance group helps in specifying the group of accounting clerks to determine the amounts granted to post. It is also responsible for setting up the limits for employees and considers the highest amount an employee allowed posting items in a consumer or a vendor account.

 The cash discount percentage is also determined using the Tolerance group where the operator can set in a line item along with the highest permitted tolerance for payment differences for the employee. In financial accounting, the SAP tolerance gets divided into 3 groups.

Types of Tolerance Groups in SAP FI

There are three types of tolerance group in SAP:

  • For Employees
  • For G/L accounts
  • For Customers/Vendors

Why we Need a Tolerance Group?

The tolerance group facilitates the users to process a purchase with the payment difference of losses and gains defining as per the tolerance group set up for customers and vendors in an SAP system. Once we define the tolerance group, employees can determine the following things -

  • The maximum number of documents the employee has the authority to post
  • The highest quantity an employee can insert as a line item in a vendor-customer account
  • The cash discount percentage an employee can confer in a line item
  • The adequate tolerances require for different payments for the employee

How to Define Tolerance Group for Employees?

Please follow the steps below to define tolerance group for employees:

Step-1: Execute t- code OBA4 in the SAP command field.

t-code OBA4

(OR)

Execute t-code SPRO in the SAP command field.

t-code SPRO

Next, click the SAP Reference IMG button.

SAP Reference IMG

Navigate to the following SAP Menu Path:

SAP Customizing Implementation Guide → Financial Accounting → Document → Tolerance Group→ Define Tolerance groups for Employees.

SAP Navigation Menu

Step-2: Now on the next screen, click on the New Entries to create a new tolerance group.

New Entries

Step-3: Now in the next screen enter the following details:

  • Tolerance Group – Enter the tolerance group name (Optional)
  • Company Code – Enter the company code for which you want to create a tolerance group.
  • Amount per Document - Enter the maximum amount allowed to an employee for the document
  • Amount per Open Item account item – Enter maximum amount allowed to employee per line item
  • Cash discount per line item – Enter the maximum allowed to an employee for cash discount

Tolerance Group Details

Step-4: After adding all the data appropriately, click the Save icon or press Cntrl+S to save the document.

Save the Details

Step-5: Next select your Customizing Request and click on the green tick icon or press Enter to proceed.

Customizing Request

In the status bar below, you will see the Data was Saved message. This means that your tolerance group for employees is successfully defined.

Data saved

We have created a new Tolerance group DEMO for Employees.

New Tolerance Group

Assign a User to SAP Tolerance Groups

Please follow the steps below to assign a user to SAP Tolerance Group:

Step-1: Execute t-code OBA4 in the SAP command field.

T-code OBA4

(OR)

Execute t-code SPRO in the SAP command field and proceed further.

T-code SPRO

Next, click the SAP Reference IMG button.

SAP Reference IMG

Navigate to the following SAP Menu path:

SAP Customizing Implementation Guide → Financial Accounting → Document → Tolerance Group→ Assign User/Tolerance groups

SAP Menu Path

Step-2: Next, on Change View “Assign users –> Tolerance group “: Overview screen, click the New Entries button.

New Entries

Step-3: Now on the next screen enter the User name and Tolerance group that you want to assign.

Assign Tolerance Group

Step-4: Once you have assigned the user to the tolerance group, click the Save icon or press Cntrl+S to save the data.

Save

Step-5: Next, select your Customizing Request and then click the green tick icon or press Enter to proceed.

Customizing Request

The tolerance group Demo has been assigned to user STECHIES.

Tolerance Group Assigned to User

 


Comments

  • 21 Jul 2008 4:22 am Manoj

    1. how many tolerance groups there in FI ???

    Ans: In SAP we can creat Tolerance groups for Employess( T.Code: OBA4),G/L's( T.Code: OBA0), & Customer/Vendor' s(OBA3).

    This Tolerance Group controls permision limit or acceptable diff for GL,Customer, Vendor& User(Employees) ..

    Once u have created tolerance group for your company code you have to assign every time while creat master data for gl,customer & vendor



    2.explain me about system landscape??? what system landscape most people will use in real time ???

    Ans: Landscape is layout for the server , In SAP is divided into 3 , Development, Quality, Production

    DEVELOPMENT : is where the the consultants do the customization as per the company's requirement.


    QUALITY : is where the core team members and other members test the customization.


    PRODUCTION : is where the live data of the company is recorded.