SAP Account Group is a classification mechanism that categorizes and controls master data records within the system. It determines which fields you can configure on the G/L master record.
Account Group allows organizations to define specific settings and attributes for different types of master data, such as customers, vendors, general ledger accounts, and assets. By assigning master records to relevant account groups, SAP ensures consistency, facilitates efficient data management, and enables streamlined reporting and analysis across various modules.
The standard SAP requires at least two account groups, one for balance sheet accounts and one for profit and loss accounts. T-code OBD4 is used to define account group/
IMG Path for Account Group
Financial Accounting > General Ledger Accounting > GL Accounts > Master Records > Preparations > Define Account Group
Types of Account Group
There are several types of account groups used to classify and manage different types of master data. The most common types of account groups include:
Customer Account Group: This account group is used to categorize and control customer master data. It includes settings related to customer-specific data, such as payment terms, tax information, credit limits, and pricing conditions.
Vendor Account Group: The vendor account group is utilized to classify and manage vendor master data. It includes settings for vendor-specific information, such as payment terms, terms of delivery, payment methods, and communication details.
General Ledger Account Group: This account group is used to organize and control general ledger accounts. It defines settings related to the account's category, field status, number range, and other attributes.
Asset Account Group: The asset account group is employed to classify and manage fixed assets in SAP. It includes settings for asset-specific data, such as depreciation methods, useful life, capitalization thresholds, and asset class.
Material Account Group: In the Materials Management (MM) module, the material account group is utilized to classify and manage material master data. It includes settings related to procurement, pricing, valuation, and other material-specific attributes.
What SAP Account Group Controls?
Account groups in SAP control various aspects of master data records. The specific controls and settings vary depending on the type of account group and the module in which it is used. Here are some common controls managed by account groups:
Mandatory and Optional Fields: Account groups determine which fields are required, optional, or suppressed when creating or modifying master data records. This ensures consistent and complete data entry.
Number Range Management: Each account group is associated with a specific number range, which governs the assignment of document or account numbers. This control helps maintain data integrity and facilitates organized data retrieval.
Field Status: Account groups define the field status of specific data fields. This determines whether a field is display-only, editable, or hidden for users during data entry or modification.
Validation Rules: Account groups allow the definition of validation rules and checks to ensure data accuracy and compliance. These rules can include checks on data formats, ranges, or specific conditions.
Control Parameters: Account groups enable the configuration of control parameters specific to the type of master data. For example, in customer or vendor account groups, parameters like payment terms, credit limits, tax settings, and communication details can be defined.
Integration and Dependencies: Account groups facilitate integration with other modules within the SAP system. For instance, a customer account group may have dependencies with pricing conditions in the Sales and Distribution (SD) module, while a vendor account group may be linked to payment terms in the Accounts Payable (AP) module.
How tpo Create Screen lyout for Account Group?
Plese follow the steps below to define account group:
Execute t-code OBD4 in the SAP Commnad field
Next on Change View "G/L Account Groups": Overview you will see the list of previously defined account group
Next click on New Enteries button to create a new account group
Now on the next screen enter all the details. You can define the fields as Suppress, Requried Entry, Optional Entry or Display
Click on the Save button to save the new account group.
CHoose your Customized Request and press Enter to proceed.
A message Data was saved will be displayed on the bottom of your screen.
After the definition, you can check it with FSP3 - Chart of Accounts display.
SAP Account Group controls the Number ranges of GL A/C. The status of fields of the master record of GL belongs to company code area.
1.Account group defines the nature of the accounts.
2. Account group defines number range.
3. AG defined the field status.
4. Ag defines whether the customer/vendor is one-time partner or frequent partner.